Booking Calendar

Tanya Jawab

Please see FAQ.

Booking Calendar is great for

Whether you’re renting a property or you’re a sole business owner looking to automate your service bookings, Booking Calendar can help you.
– Resource scheduling (bed & breakfast, houses, apartments, etc.)
– Client scheduling (photographers, lawyers, beauty salons, spas, etc.)
– Meeting scheduling (coaching, phone advice)
– Patient scheduling (doctor, dentists, clinic, medical)
– Equipment rentals (yachts, boats, cars, bikes, technics, etc.)
– Event scheduling (conference, course, fitness center, yoga class, gym)
– Or any other service where booking for a specific time is required

How the Booking Process Works

Step 1: Select your desired date(s)
Customers can select the date(s) they would like to book. The Booking Calendar plugin provides an easy-to-use calendar system that displays the availability of your property or service for those dates.

Step 2: Select a time-slot (optional)
If you offer appointments or reservations at specific times, you can configure the booking form to allow customers to select an available time-slot. To learn how to set it up, please watch this video.

Step 3: Fill in Booking Form Fields
The form will ask for information such as your name, contact information, and other details needed to approve the booking. The booking form fields are customizable, allowing you to configure fields required for the booking.

Step 4: Submit your booking and Receive Notification of New Booking
After filling out the booking form, customers can submit the booking. The Booking Calendar plugin will notify the administrator about the new booking and send a confirmation email to customers that their booking has been received.

Step 5: Manage Bookings
Administrators can manage all reservations from the modern and easy-to-use admin booking panel. Easily find the required bookings, check the booking details, and modify the booking if needed, then approve or decline this reservation. Customers will receive an email confirmation about the approval or cancellation of their booking.

Simple steps to get started

1. Add booking form or availability calendar to your page
Easily insert the booking form on any page of your website using WordPress blocks or Booking Calendar widgets for sidebars or configure shortcode block in page builders like Elementor. Read more here.

2. Set initial unavailable days with just few clicks
You can define days availability in just 3 mouse clicks at Booking > Availability page. Simply select a range of days on the calendar, choose ‘available’ or ‘unavailable’ status, and apply. It’s that simple!

3. Configure booking form, email templates and other settings
Easily customize your booking form fields and add time slots if needed. Configure email notifications and other settings such as the calendar appearance, booking admin panel functionality, and more…

4. Receive notifications and manage bookings
Get notified about new appointments and manage them in a modern admin panel. Approve, decline, or edit specific bookings. Plus, you can get a complete picture of your schedule with the calendar overview in day, week, or month view mode.

5. Configure syncing of bookings with other services
Import your Google Calendar events or set up two-way synchronization of your events by using .ics feeds with various services such as Airbnb, Booking.com, VRBO, HomeAway, TripAdvisor, FlipKey, and more… Thanks to native integration with Booking Manager plugin.

Changeover Multi-Day Bookings – Setup Wizard (Pro)

Configure multi-day bookings with specific check-in and check-out days, clearly marked with diagonal or vertical lines. Perfect for bookings that require split days.
Available in paid editions.

Drag & Drop Booking Form Builder

Create booking forms visually without manually editing complex shortcodes or form code. Simply drag fields from the sidebar, drop them into the canvas, organize them into rows and columns, edit settings in the sidebar, and preview changes instantly.

The new builder also makes it easy to create contact and inquiry forms where the calendar is optional.

With the new interface, you can:

• drag and drop fields into the form layout,
• organize fields into sections and columns,
• create multi-step form pages,
• resize columns for better layout control,
• edit field settings in the right sidebar,
• instantly preview the form while building.

This new functionality brings a more modern, user-friendly, and flexible way to create forms in Booking Calendar, making form setup faster, clearer, and much more convenient for website owners.

Full-Day Bookings – Drag and Drop Booking Form Builder

Easily configure Booking Calendar for full-day bookings with the new Drag and Drop Booking Form Builder. The new Booking Calendar Form Builder makes it much easier to create flexible booking forms without manually editing form code. It is a simple and visual way to build booking forms for different use cases directly inside WordPress.

Appointment Forms with Time Slots or Start Time + Service Duration Selection

Create a time-slot booking form in just a few minutes with the new Booking Calendar Form Builder. Visually add the calendar, time fields, and contact fields, adjust the layout, and preview changes instantly — without manually editing form code.

Booking Calendar Free Features:

Time Slots Availability & Fast Admin Booking

Manage unavailable time intervals visually from Booking Calendar > Availability or directly from the bookings workflow using the new Time Slots Availability popup.

Administrators can choose a date range and block or unblock exact time intervals in an interactive timeline. The timeline clearly shows available, booked, unavailable, and full-day unavailable states, making it much easier to understand real availability at a glance.

Administrators can also create a new booking directly from an available time interval. Simply select an available time slot in the popup, open the booking form with the selected resource, date, start time, and end time already prefilled, and save it as a new booking.

This makes Booking Calendar especially useful for appointment scheduling, service bookings, consultations, rentals, and any workflow where administrators need to quickly review availability and create bookings from the WordPress admin panel.

Setup Wizard!
– Easy Time Appointments Configuration for your Bookings
– Set up appointment booking system in less than 2.5 minutes. Designed with a user-friendly flow, the wizard takes you step-by-step through key settings, including booking type selection, calendar appearance, availability preferences, and more. This step-by-step setup helps you get your booking system ready for your business quickly and easily.

Set Days Availability
– Super easy set available/unavailable dates in calendar with just three mouse clicks.
– In Booking Calendar you can define days as available or unavailable in just a few clicks. Simply select a range of days on the calendar, choose ‘available’ or ‘unavailable’ status, and apply. It’s that simple!

General
– Modern and easy to use interface.
– The plugin is designed for a vast array of businesses.
– 100% mobile-friendly and looks amazing on any device.
– Booking details are stored in your WordPress database. You don’t need other accounts.
– Multilingual support. Check all available languages at this page.

Easy to start using
– Booking Calendar is an easy solution to start receiving bookings.
– You can quickly add the booking calendar to your posts or pages using WordPress blocks or shortcodes. Additionally, you can add the booking calendar as a widget to your site’s sidebar.
– Most of the settings come with predefined values and descriptions.

Bookings
– Prevention of double bookings – one booking per day or time slot.
– Alternatively, you can allow unlimited bookings for the same date and time within the same calendar.
– You can enable pending bookings as available in the calendar, which lets you receive multiple bookings for the same date until you manually approve one of them. You can receive as many bookings as you need to and stop receiving bookings on specific dates once you have approved a booking.

Time-Slot Bookings
– Time slot bookings are available in the Booking Calendar Free version, which allows you to receive bookings for available time-slots during a selected day. Customers can select time slots either in a time picker or from a dropdown list, depending on your settings at Settings General page in “Time Slots” section.

Calendar
Select a calendar skin that matches your website design.
Or customize the calendar colors by editing the CSS styles.
Choose to display one or several months in the calendar view.
Easily set the width of the calendar and the number of months in a row, such as 3×2 months.
Choose between single day or multiple days selection mode.
Set the number of unavailable days in the calendar, starting from today.
Specify particular weekdays as unavailable.
Show a legend on the calendar to help visitors understand the status of each day.

Booking Form
Easily customize your booking form fields to capture all the necessary information for each booking. Choose which fields are required and which are optional, and customize field labels as needed. Plus, the booking form includes CAPTCHA support to prevent spam submissions.

Timeline
Timeline view allows you to display all your bookings in a yearly, monthly, or daily view on the front-end of your website, giving your visitors a quick and comprehensive overview of your schedule.

Booking Admin Panel
– Easily manage your bookings with a modern and clear Booking Listing panel or with the intuitive Calendar Overview mode.
– The Booking Listing makes it very simple to find the required reservations. It provides searching by different criteria and immediate results based on keywords.
– Get a complete picture of your schedule with the Calendar Overview in day, week, or month view mode.
– Approve, decline, or edit details in required bookings.
– Print a list of your bookings.
– Get the number of new bookings on the booking dashboard section.

Google Calendar Integration
– Import events from your Google Calendar to the Booking Calendar plugin.
– With just one click, add bookings to Google Calendar from the Booking Listing page using export button near each booking(s).

Sync bookings
– Easily import and export events using .ics feeds or files with native integration with our Booking Manager plugin.
– Import events from various sources, such as Airbnb, Booking.com, HomeAway, TripAdvisor, VRBO, FlipKey, and any other calendar that uses the .ics format.
– Customize parameters such as date conditions and maximum number of items to import in the import shortcodes.
– Export bookings by configuring custom URL for your.ics feed. This feed can then be imported into services that use the .ics (iCal) format, such as Google Calendar or Airbnb, etc…

Email Notifications
Configure email confirmation to be sent to the site administrator and visitors for specific booking actions, such as new booking creation, approval or decline of bookings. You can customize the content and format of the emails, and also change the administrator email address to receive notifications.

Other settings
Customizable date format for your bookings.
Two-click range selection for choosing any continuous range of available booking dates.
Restriction of access to plugin menus for standard WordPress user roles.

And much more… Explore more features in premium versions of plugin.

Premium Features in paid versions

Booking Calendar Personal (or higher versions)
– Multiple booking resources (calendars) – create an unlimited number of booking resources (calendars), which can be your services, properties, or any other items that can be booked by visitors in separate unique calendars.
– Advanced configuration of booking form and emails – fully customize the appearance of your booking form and email templates.
– Manage bookings – perform various actions such as CSV export, adding notes, editing, duplicating, changing resources, and much more…

Booking Calendar Business Small (or higher versions)
– Online Payments – accept online payments for your bookings, with support for various payment gateways like Stripe, PayPal, Authorize.Net, Redsys, and more.
– Changeover Days – enable split bookings marked by vertical or diagonal lines, allowing visitors to check out and check in on the same date.
– Advanced range selection rules – enable fixed ranges with one click, configure minimum and maximum lengths or specific permitted lengths, and restrict range starts to selected weekdays.
– Auto Approval / Cancellation – set up automatic cancellation of unpaid pending bookings after a specific time, or enable auto-approval for incoming bookings.
– Advanced Hourly Bookings – increase the flexibility of your Booking Calendar by allowing visitors to book specific start and end times or duration of time, ensuring precise scheduling for your services.

Booking Calendar Business Medium (or higher versions)
– Seasonal Prices – customize the daily cost (rates) for different seasons or week days with fixed costs per day or as a percentage from original daily cost.
– Multi-Day Pricing – set different cost of booking based on the number of selected days, and the ability to apply these costs only if the “Check In” day falls within a specific season.
– Last Minute Booking Discount – offer a discount for bookings, if the difference between the booking date and the check-in date is less than a specified number of days.
– Early Booking Discounts – set a discount for bookings made in advance, if the difference between the booking date and the check-in date is greater than a specified number of days.
– Advanced cost – configure the booking cost based on the options selected in the form, by adding extra charges such as taxes, additional services, or by adjusting the cost based on the number of visitors.
– Deposit payments – allows visitors to pay a part of the booking cost such as a fixed deposit value or percentage of the original booking cost after creating a booking.
– Multiple Custom Forms – create multiple form configurations, allowing you to use different forms with different form fields for each of your booking resources.
– Advanced days selection – customize the specific number of days that can be selected on specific weekdays or during certain seasons or allow specific start week days on certain season.
– Different time-slots on different days – configure different time slots for different week days or seasons.
– Advanced Season Availability – set unavailable days for specific seasons, such as holidays or weekends during summer, using conditional season filters.
– Availability from Today – limit or define the number of available/unavailable days starting from today.
– Unavailable time before or after a booking – setting the number of minutes, hours, or days needed for cleaning or other services, applicable to bookings with time slots or change-over days feature.

Booking Calendar Business Large (or higher versions)
– Capacity and Availability – set the maximum number of bookings that can be made per full day or time slots in calendar, and ensure that dates in the calendar are only available until the capacity is reached.
– Search Availability – allows your website visitors to quickly search for available booking resources such as properties or services by entering check-in/out dates and other criteria like the number of guests or specific amenities.
– Coupons for Discounts – offer discounts to your visitors by creating coupon codes that can be entered in the booking form.
– Auto-Cancel Pending Bookings – enable automatic cancellation of pending bookings for specific dates when you approve booking for the same resource.

Booking Calendar MultiUser version
– MultiUser Booking Admin Panels – enable each registered WordPress user to have their own individual booking admin panel, where they can see and manage only their own bookings, resources, and settings. This includes the ability to configure their own booking form, receive notifications to own separate emails, and activate payment gateways for their own payment accounts.

Privacy Notices

• Booking details are stored in your WordPress database. Booking Calendar does not send or store these booking details on our servers. Optional integrations may send data to external services that you configure. Learn more in our privacy and booking data documentation.
• Additionally please note, you can add the “required checkbox” to your booking form at the Booking > Settings > Form page, to accept your terms and conditions.

Support Languages (local)

• Find more about translation stutus on this page

Tech support

If you have some questions, which you haven’t found at FAQ you can post them at technical help board